Soon, youll be able to choose to keep sharing a file even when you move it; that will send a notification with a link to the new location to anyone who already had access.Going back and finding the file you need when you didnt get to choose where to put it can take far too long.Now OneDrive commercial is getting a version of the Add to my OneDrive feature thats been in consumer OneDrive for a while -- and the improvements to the feature should show up in the consumer service as well.SEE: Microsoft Teams: How-to guide (TechRepublic download) Weve had it for several years on OneDrive consumer.
Weve been able to learn a lot from that, and some of the under-the-cover improvements that weve made with this coming to commercial will go back to make the consumer version better and more reliable faster, and so on. Whether youre a consumer user, whether youre a commercial user, whether youre an educational user -- you should be able to organise the world of content that comes at you just as well as you can organise your own content. And its Microsoft 365, so its respecting best-in-class security, governance and compliance -- all of those things come with it, without the user having to stress. On the OneDrive website, when you select a folder thats been shared with you under Shared with me (or in one of the shared libraries from SharePoint that show up here), the Add shortcut to my files button will appear in the toolbar. The new Add to OneDrive option appears for folders that have been shared with you. It gets a different icon to make it obvious its a shared folder; if the shared folder has the same name as your own folders, it will include the name of the person who shared it, so you can tell which is which. Those are both features we hope come to the consumer in OneDrive, because they remove a lot of potential confusion.) In future, you might be able to pick where in your folder hierarchy shared folders show up, Gaia Carini, principal program manager for the OneDrive Sync team, told us. Thats something that were considering for future versions of the feature. If you add a shared folder that has the same name as a folder you created, it shows who owns the folder. As people move their content and their collections to the cloud, were entering a world where its not just heres my shared content. Before this we had file shares with everything, and before that we had a hard disk so we could unplug it, and before that we were moving floppies between devices. I think were now entering a place where people have so much content that were going to have to be much more sensitive and thoughtful about these challenges, about hierarchy and depth and potential overload. Were all taking more photos and more videos, creating more files and more content is auto-generated. How do I apply even more organisation on that just to deal with the fact that theres so much stuff SEE: How to share files using Microsoft OneDrive (TechRepublic) There are already controls. Admins can prevent users from sharing files from their OneDrive; if that happens to someone who has shared a folder that youve added to your OneDrive the folder wont disappear, but when you try to open it youll see a notification that you no longer have access. If the person who shared with you leaves the organization, youll get a prompt to remove the shortcut. In the longer term, OneDrive might get a transfer ownership option that covers this, but thats not on the roadmap yet. Add to OneDrive starts rolling out to production in September 2020, but as usual it can take some time to reach all tenants. Microsoft is also cleaning up a few oddities about file sharing; shared libraries that require you to add metadata to files for compliance reasons have previously synced as read-only. Now youll be able to edit files in those libraries on devices you sync them to. When you move a shared file from one shared library to another, people youve already shared it with dont currently have access to it after the move.
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December 2020
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